New York State Contracts Business Office

Purchasing & Accounts Payable

This page includes various purchasing information, including Ed-data, New York State Contracts, BOCES and Other Bids. Please use this information as a resource when making purchases.

If you are making a purchase off any NYS contract, BOCES bid or Carle Place bid, please print the applicable page(s) indicating the valid dates and the pricing structure and attach it to your requisition.

Miscellaneous Purchasing Items

• General Purchasing Guidelines              
• Accounts Payable Calendar 2023-2024

• Purchasing Process: Requisition to Purchase Order (Flowchart)
  

nVision

• nVision Requisitioning Instructions

Conference Information

• Conference Registration, Payment & Reimbursement Procedures (Revised 2/14/14)
• Checklist for Conference Expense Reimbursements (Revised 2/14/14)      

Ed-data Supplies Purchasing Platform

• Login link http://edsiq.ed-data.com/login
• Frequently Asked Questions

New York State Contracts

• Guidelines for Using New York State Contracts

BOCES Bids

Carle Place has access to all 60+ Nassau BOCES bids. Due to the cost prohibitive nature of sending hardcopies to all participating Districts, BOCES has placed all of their bids online. A link to the BOCES website, and a link with instructions on how to access their bids are included below.

• Instructions for Accessing and Using BOCES Bid Website
• Nassau BOCES Bid Website

Other Bids

• WB Mason Office Supplies - Suffolk County Contract # OS-070113   (Updated 11/23/15)
• WB Mason Catalog - Requires Logon: carleplaceschools   Password:  supplies

Select Policies and Regulations

• 5320 - Expenditures of District Funds (Adopted 11/14/05)
• 5321 - Meals & Refreshments (Adopted 7/7/05)
• 5323 - Expense Reimbursement (Adopted 7/7/05)
• 5323R - Expense Reimbursement - Regulation (Adopted 2008)
• 5410 - Purchasing (Revised 3/30/17)
• 5410R - Purchasing - Regulation (Revised 3/30/17)
• 5571 - Allegations of Fraud (Adopted 11/14/05)
• 6110 - Code of Ethics (Revised 9/6/07)