This page includes various purchasing information, including Ed-data, New York State Contracts, BOCES and Other Bids. Please use this information as a resource when making purchases.

If you are making a purchase off any NYS contract, BOCES bid or Carle Place bid, please print the applicable page(s) indicating the valid dates and the pricing structure and attach it to your requisition.

• General Purchasing Guidelines              

• Accounts Payable Calendar 2023-2024

• Purchasing Process: Requisition to Purchase Order (Flowchart)

• nVision Requisitioning Instructions

• Conference Registration, Payment & Reimbursement Procedures (Revised 2/14/14)

• Checklist for Conference Expense Reimbursements (Revised 2/14/14)

• Login link View Educational Data Services, Inc.

• Frequently Asked Questions

• Guidelines for Using New York State Contracts

Carle Place has access to all 60+ Nassau BOCES bids. Due to the cost prohibitive nature of sending hardcopies to all participating Districts, BOCES has placed all of their bids online. A link to the BOCES website, and a link with instructions on how to access their bids are included below.

• Instructions for Accessing and Using BOCES Bid Website

• View Nassau BOCES Bid Website

• WB Mason Office Supplies - Suffolk County Contract # OS-070113   (Updated 11/23/15)

• View WB Mason Catalog - Requires Logon: carleplaceschools   Password:  supplies

• 5320 - Expenditures of District Funds (Adopted 11/14/05)

• 5321 - Meals & Refreshments (Adopted 7/7/05)

• 5323 - Expense Reimbursement (Adopted 7/7/05)

• 5323R - Expense Reimbursement - Regulation (Adopted 2008)

• 5410 - Purchasing (Revised 3/30/17)

• 5410R - Purchasing - Regulation (Revised 3/30/17)

• 5571 - Allegations of Fraud (Adopted 11/14/05)

• 6110 - Code of Ethics (Revised 9/6/07)